InformedDECISION - Privacy Statement
InformedDECISION is an IT platform that handles all statutory and pre-application consultations and all SSSI consents, from application through to response.
What Kind of Personal Data We Use and Collect
- Site of Special Scientific Interest (SSSI) consents: name, email address, address of applicant/site. All of this is necessary to provide legal consent for an operation
- Pre-application and statutory consultation: name, email address
How we obtain your personal data
- You submit the information on a web form
How we use your personal data:
- Manage and monitor terrestrial and marine protected sites and species and give advice on the wider countryside
- Grant or restrict licenses
- Provide advice about the natural heritage
Our legal basis for using your personal data:
We must process your personal data so we can issue consents for operations on SSSIs and provide statutory advice on consultations in the planning system (including pre-applications) and as a result we are processing your data in for the performance of a task carried out in the public interest.
This means you have the right to:
- Ask for copies of information about you and be told why we’re using it;
- Have incorrect information about you corrected;
- Object to your information being used by NatureScot because of your specific situation;
- Restrict our use of information about you where:
- we are using incorrect information;
- our use of your information is unlawful and you want us to restrict its use rather than delete it;
- NatureScot doesn’t need your information any more but you need it for legal action;
- you have the right to object to information and you are using that right.
Sharing your data with others
- We share data with our contractor, Informed Solutions, to enable them to run the platform. Restrictions on their use of the data are outlined in our contract with them.
Your Personal Data Rights
- Ask for copies of information about you and be told why we’re using it;
- Have incorrect information about you corrected;
- Object to your information being used by NatureScot because of your specific situation;
- Restrict our use of information about you where:
- we are using incorrect information;
- our use of your informationis unlawful and you want us to restrict its use rather than delete it;
- NatureScot doesn’t need your information any more but you need it for legal action;
- you have the right to object to information and you are using that right.
More information on your rights is available on our Your Personal Data Rights page.
The UK Information Commissioner also has more information about your rights on their website.
Subject Access Requests
- To make a request please write/email the Data Protection Officer, NatureScot, Battleby, Redgorton, Perth, PH1 3EW [email protected] giving us your name and contact details and a description of the data you want to see. We will respond as soon as we can and by 30 days after your request at the latest. We might ask you to provide some form of identification so we don't give data about you to the wrong person by mistake.
How long we keep your data
SSSI consent data is permanently kept, alongside all information about the site itself. The Nature Conservation (Scotland) Act 2004. Section 3 obliges us to notify all interested parties, which include owners and occupiers, when we consider land to be of special interest, and to send them a list of operations requiring consent. Section 16 obliges owners and occupiers to apply to us for consent to carry out listed operations. Section 42 obliges owners to tell us the name and address of whoever they have sold or leased land in a SSSI to. Therefore we have a legitimate need to hold this information in order to properly and continuously fulfil our duties as a regulator.
For pre-application and statutory consultations, we hold these data for 20 years (some case types are 30 years). Thereafter the information is disposed of in line with our corporate retention policies.
