Funding Privacy Notice

NatureScot promotes, cares for and improves Scotland's natural heritage.  We enable a greater awareness of nature and help people to enjoy nature responsibly.

NatureScot provides funding to organisations undertaking natural heritage projects which will deliver outcomes that help us meet our objectives.  In order to provide this service NatureScot has to process personal data.  This means that NatureScot is the data controller.

What kind of personal data we use and collect

• your name and contact details
• your role or position
• your site details
• bank details where relevant
• social media links and content
• your agent name and contact details where applicable (or other party acting on your behalf)

How we obtain your personal data

• directly from you when you complete an application form or claim
• if we have a current funding relationship with you we'll use the information you've previously provided to assess your new funding request
• from agents acting on applicant's behalf
• from applicants who are working on your site
• from internet searches where relevant

How we use your personal data

• to identify you as the applicant, for example, to look at your website or search on Companies House
• to contact you, for example, to request permission to arrange a site visit
• to update our list of recipients awarded grant funding
• to ensure that funded activities can continue for the length of the funding agreement
• to ensure that funded activities can legitimately take place on your land
• in social and mainstream media content to promote our mission and your project

Sharing your data with others

It's sometimes necessary to share this personal data with others.  This is usually when your application or claim is being assessed.  In these circumstances we might share your data with:

• organisations or individuals we contract to assist us to deliver our services
• organisations or individuals who provide input to assist us to deliver our services, for example, assessment panel members
• organisations that we are working jointly with to deliver a national programme
• organisations that help us with due diligence

Our legal basis for using your personal data

We must process your personal data so we can assess funding applications and award funding and as a result we are processing your data for the performance of a task carried out in the public interest.

This means you have the right to:

• access your information
• have incorrect information about you corrected
• restrict the use of your information where:

          - we are using incorrect information;
          - our use of your data is unlawful and you want us to restrict its use rather than delete it;
          - NatureScot doesn't need your information any more but you need it for legal action;
          - you have the right to object to information being used, and you are using that right.

• object to your information being used by NatureScot because of your particular situation

Your personal data rights

You can find out a bit more about your rights in NatureScot's privacy notice on our website.

The UK Information Commissioner also has more information about your rights on their website.

To make a request please write to the Data Protection Officer giving us your name and contact details and a description of the data you want to see.  We will respond as soon as we can and by 30 days after your request at the latest.  We might ask you to provide some form of identification so we don't give data about you to the wrong person by mistake.

How long we keep your data

This means we will delete your personal data once we've finished the task we collected it for and any related audit or review period has passed.  View NatureScot's main Privacy Notices.