Freedom of Information Request - Contract Register, Procurement Strategy, and Contact Details
Date: 08 July 2025
Our ref: SIR180573/A5245490
Information Request – Contract Register, Procurement Strategy, and Contact Details
Your Request
1. Contract Register
Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.
Where available, we are particularly interested in the following fields (though this is not a strict requirement):
- Contract Title
- Supplier Name
- Estimated Spend (Total or Annual)
- Contract Duration and Total Period (including extensions)
- Contract Start and Expiry Dates
- Review Date
- Contract Description
- Contract Owner (Name, Job Title, Contact Details if available)
- Contract Notes
- Managing Department
- Award Date
- Participating Organisations
- Procurement Category
- Framework or Tender References
- Central Purchasing Body
- Classification Codes (CPV, Pro-Class, etc.)
Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.
2. Total Number of Active Contracts
Please confirm the total number of contracts currently listed as active.
3. Procurement Strategy (2025/2026)
Please provide your organisation’s Procurement Strategy for 2025/2026. If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.
If any parts are redacted, please identify the redacted sections and the reason.
4. Contact Information
If possible, please provide the name, job title, phone number, and email address for the following roles:
- Responsible officer for API access or data sharing (if applicable)
- Individual managing the contract register
- Finance Director
- Head/Director of Procurement or Purchasing
- Head/Director of ICT
- Head of Estates and Facilities
- Relevant Committee Member, Councillor, or Board Member for Procurement/Finance
If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.
Our Response
1. Contract Register
Following a search of the information we hold our response is attached separately.
NatureScot’s Contracts Register is published on Public Contracts Scotland (PCS) portal. The details of the contracts published on the register are for regulated contracts that we’re obliged to publish a contract award notice for, when the value of the contract is £50K+ for goods and services and £2m+ for work(s) types of contracts.
The public contracts live portal is open to anyone. The information that we have provided to you is valid at the time the information is extracted (in this case on the 13 June 2025).
2. Total Number of Active Contracts
The total number of listed active contracts is 45.
3. Procurement Strategy (2025/2026)
Our updated Procurement Strategy is published.
4. Contact Information
| Role | Contact information |
|---|---|
| Responsible officer for API access or data sharing (if applicable) | [email protected] |
| Individual managing the contract register | No one individual manages the contracts register. The register is overseen & managed by the procurement team. Email address for the Contracts Register is: contract [email protected] |
| Finance Director | Jane MacDonald, Director of Business Services & Transformation, [email protected] |
| Head/Director of Procurement or Purchasing | Jane MacDonald, as above |
| Head/Director of ICT | Jane MacDonald, as above |
| Head of Estates and Facilities | Jane MacDonald, as above |
| Relevant Committee Member, Councillor, or Board Member for Procurement/Finance | Jane MacDonald, as above |
Review and Appeal
I hope this information meets your requirements, but if you are dissatisfied with how we have responded to your information request, please write to us within 40 working days explaining your concerns. You can contact us at Battleby, Redgorton, Perth, PH1 3EW or email us at [email protected]. We will carry out a review of our response and contact you with our findings within 20 working days.
If you are not satisfied following this, you can make an appeal to the Scottish Information Commissioner within 6 months. The Scottish Information Commissioner can be contacted at:
Scottish Information Commissioner
Kinburn Castle
Doubledykes Road
St Andrews
Fife
KY16 9DS
Telephone: 01334 464610
Yours sincerely
FOI Officer,
NatureScot
Document downloads
Due to accessibility issues the attached information, referenced above, is available on request by contacting the FOI team at [email protected]. Please reference the case number (starting with SIR).
