Freedom of Information Request - Multi Functional Devices
Date: 25 November 2024
Our ref: SIR177990/A4837441
Information Request – Multi Functional Devices
Your Request
Please may you confirm:
1. What services are included in the contract(s)? (e.g. printing vs scanning etc)
2. Which supplier is delivering them? (If in-house, please confirm or if multiple providers please
identify them)
3. If the supplier is not the manufacturer, which manufacturer are the devices?
4. How many contracts does this entail and what's the award value for each?
5. When do these contracts expire and do they have any extensions?
6. What is the annual volumetric data (split by Annual Mono and Annual Colour print)?
7. What is the total number of devices supplied (split by Desktop Printer and Multi-Functional
Device)?
8. What Managed Print Service software solution do you use?
9. How many Mono MFDs and Colour MFDs do you have?
10. What document management solution do you use?
11. What High Volume printing devices do you use?
12. Were any framework agreements used to procure the goods/services? If so, which ones?
13. Any documentation you can provide me with, e.g. the order form
14. What department is managing the contract and who's the decision-maker?
15. How many Adobe Acrobat (standard, professional and reader) licenses do you have?
16. What is the annual cost?
17. When is the renewal date?
18. Who is responsible for the contract?
19. Do you use any other PDF editing tools?
20. Do you have a Hybrid Mail contract and when is the contract end date?
21. Who at the Trust is responsible for the HM contract
Our Response
Table 1 - Multi-functonal devices within NatureScot
What services are included in the contract(s)? (e.g. printing vs scanning etc) | Printing, scanning, copying |
Which supplier is delivering them? (If in-house, please confirm, if multiple providers please identify them) | Agilico |
If the supplier is not the manufacturer, which manufacturer are the devices? | Ricoh |
How many contracts does this entail and what is the award value for each? | 1 contract – £168,000 (ex VAT) including extension |
When do these contracts expire and do they have any extensions? | 30/09/25 - all extensions have now been used |
What is the annual volumetric data (split by Annual Mono and Annual Colour print)? | Mono: 54K Colour: 79.5K |
What is the total number of devices supplied (split by Desktop Printer and Multi-Functional Device)? | 43 MFDs (supplied by Agilico contract); 14 Desktop Printers (not part of Agilico contract). |
What Managed Print Service software solution do you use? | None - we use direct IP printing and Group Policy |
How many Mono MFDs and Colour MFDs do you have? | All MFDS handle mono and colour |
What document management solution do you use? | Objective Nexus |
What High Volume printing devices do you use? | N/A |
Were any framework agreements used to procure the goods/services? If so, which ones? | Yes, SGP Framework |
Any documentation you can provide me with, e.g. the order form | Attached separately |
What department is managing the contract and who is the decisionmaker? | Emma Mitchell, Workplace Services & Contracts Manager, Workplace Facilities & Services |
How many Adobe Acrobat (standard, professional and reader) licenses do you have? | 80 Paid, 800 Readers |
What is the annual cost? | £12,906.70 ex VAT |
When is the renewal date? | 23 January 2025 |
Who is responsible for the contract? | Richard Betts, Technology and Digital Services |
Do you use any other PDF editing tools? | No |
Do you have a Hybrid Mail contract and when is the contract end date? | No |
Who at the Trust is responsible for the HM contract? | N/A |
How We Handled Your Request
We believe you have asked for environmental information as defined in the Environmental Information (Scotland Regulations 2004 (‘the EIRs’), so we are dealing with your request under those regulations. To be able to use the EIRs, we must apply an exemption under section 39(2) of the Freedom of Information (Scotland) Act 2002 (‘FOISA’). The Scottish Information Commissioner’s guidance recommends that public authorities apply this exemption to environmental information and handle request under the EIRs.
If you would like to find out more about the access to information legislation, there is a guidance booklet available on the Scottish Information Commissioner’s website.
Review and Appeal
I hope this information meets your requirements, but if you are dissatisfied with how we have responded to your information request, please write to us within 40 working days explaining your concerns. You can contact us at Battleby, Redgorton, Perth, PH1 3EW or email us at [email protected]. We will carry out a review of our response and contact you with our findings within 20 working days.
If you are not satisfied following this, you can make an appeal to the Scottish Information Commissioner within 6 months. The Scottish Information Commissioner can be contacted at:
Scottish Information Commissioner
Kinburn Castle
Doubledykes Road
St Andrews
Fife
KY16 9DS
Telephone: 01334 464610
Yours sincerely
FOI Officer,
NatureScot